1. What Information Do We Collect and Why?
We invite visitors to our website who represent a potential customer or organization (educational institution, company, etc.) to provide us with an email address and/or other personal contact information so that we may contact them and provide them additional information regarding Digication. We do not distribute or otherwise share with any third party any personal information that any individual or organization provides to us before that individual or organization registers to use Digication.
When you as an individual register to use Digication, we require you to give us, if you have not already done so, personal information, including your name, email address, and the name, address and nature of the organization (school, company, etc.) with which you are affiliated. Where your organization registers you for a Digication account they may provide some or all of this personal information, and we may also store additional information that your organization has provided to be associated with your account, such as graduation date, major, credit information, additional account metadata, or a unique identifier (also known as SyncID or Account ID), which may be an ID number in use at your organization or a repeat of basic information, such as username or email address. You will also be required to confirm that you are 13 years of age or older (16 if you are located in the European Union) or that you have the permission of a guardian to register for Digication if you are under 13 years of age. If you register on behalf of an educational institution, company, department, program, classroom or other organization (to enable your organization to use the administration features of Digication and make Digication available to some or all of its potential users, without limitation), we also will or may require you to give us information concerning your authority to legally bind your organization, and financial and billing information for you or your organization, such as a billing name and address, credit card or purchase order number, and the number of instructors, students and other authorized users that will be using Digication under the organization's subscription.
Please Note: We do not allow children under the age of 13 to register for Digication without the permission of a parent or guardian. A parent or guardian who gives permission may at any time later review, delete or refuse to allow the further collection of information concerning the child by contacting our liaison at the child's school or by contacting us directly at email@example.com. If you are located in the European Union you must be 16 years of age or older to register for Digication. We do not require more information from children than is reasonably necessary to enable them to use Digication; we do not use any special game, prize or other activity to entice children to provide more information than is necessary to enable them to use Digication; and we do not share any personal information about children with any third party.
Unless your organization utilizes a single-sign on login method to authenticate their users, we use the email address you or your organization provide to us during registration to confirm your username and password and to provide you with a link to use to log onto Digication, activate your account and thereafter use Digication. You are responsible for maintaining the confidentiality and security of your username and password.
After you register for Digication, we may ask you for additional personal information about yourself in order to make certain features of Digication available to you, enable third parties to offer you related services or for other purposes, such as the provision of customer service, billing, network management, synchronization of information, surveys and other exchanges of information. We may from time to time send you information regarding your account, updates to Digication, and administrative or other information regarding Digication. You may opt-out of receiving future promotional material at any time (please see our opt-out policy in section 5 below).
We may collect other information, such as internet addresses, from visitors to our website and from users of Digication. This information is logged to help us diagnose technical problems, administer our website, and improve the quality of Digication. We may also track and analyze non-identifying and aggregate usage and volume statistical information from visitors to our website and users of Digication, and provide this information to third parties.
Third party partners may help us provide some of the features and content included in Digication. You or we may need to share your personal information with one or more of our third party partners in order for you to access and use such features or content. You can prevent the sharing of this information by not accessing the feature or content.
3. What about links to other systems and services?
Digication may contain links to other websites that are not under our control. These websites may collect personally identifiable information about you. We have no responsibility for the privacy policies or content of these linked websites and allow these links solely for the convenience and information of our customers and visitors.
Digication has security measures in place to help prevent the loss, misuse, or alteration of data under our control. We have reasonable physical, electronic and procedural safeguards to protect your personal information. Our platform is hosted in a secure server environment that uses firewalls and other advanced technology to prevent interference or access from outside intruders. The use of industry standard Transport Layer Security (TLS) protocol protects information in transit. Strong authentication mechanisms and encryption of data at rest helps to ensure that your data is safe, secure, and available only to you. Your account information is password protected, and we require that a unique username and password be entered each time a user logs on. These safeguards help prevent unauthorized access, maintain data accuracy, and ensure the appropriate use of data.
5. Opt-Out Policy
You can at any time prior to registering for Digication opt out of being contacted by or receiving additional information from us by sending an email to firstname.lastname@example.org. Once you register for Digication, you may not opt out of receiving critical information concerning your account, updates to Digication or other administrative information regarding Digication, but may still at any time opt out of receiving other promotional information concerning Digication or the products and services of our third party partners by emailing email@example.com at any time. You may also opt out of notifications generated by activity related to your account by adjusting the notifications settings for your account.
6. Correcting and Updating Your Information
You may update or remove the personal information we maintain concerning you by logging onto our website at any time and editing your personal information. Note: If you register for Digication through an organization’s Enterprise Plan, you may need to first contact us to update or remove your personal information. You can view your updated profile to confirm that your edits have been made.
7. European Union Data Protection
General Data Protection Regulation
The GDPR is a comprehensive European Union (EU) data privacy law. Along with standardizing user data privacy across the EU member states, the GDPR places requirements on some organizations that handle EU residents’ personal data, regardless of where the organizations themselves are located.
Digication’s GDPR notice can be viewed here: www.digication.com/gdpr.
8. Privacy Shield Framework
Digication complies with the EU-U.S. Privacy Shield Framework and the Swiss-U.S. Privacy Shield Framework. Please see our Privacy Shield notice for more information: www.digication.com/privacyshield.
9. Additional Information
Questions regarding this statement or our security and information practices should be directed to our security administrator by email to firstname.lastname@example.org or by regular mail addressed to Digication, Inc., Attn: Security Administrator, 10 Dorrance Street, STE 700, Providence, RI 02903. We will endeavor to reply to you within two business days of receipt of your communication to begin our investigation into any concerns about privacy or use of data that you bring to our attention.